Memberships Expire Unnoticed
A member stops coming, nobody calls, and three months later he has joined somewhere else. The renewal was lost, not refused.
Gym & Fitness Management Software
Gym software with membership expiry alerts and a daily renewal list, plus attendance, trainer schedules, fees and daily collection — built for gyms, fitness studios and training centres. Open the working system first.
No sign-up to see the demo · Plans from $15/month · Nothing charged until day 15
The Real Problem
In a Gym, the Money Walks Out on Expiry Day
Not through the door you can see — through memberships that quietly lapse while nobody notices.
The Register Says Who Paid, Not Who Came
Attendance is a signature in a book. Whether a member actually used the gym, and how often, is unknown.
Trainer Time Is Not Counted
Personal training sessions are agreed verbally. What was delivered and what should be paid are two different stories at month end.
What the Software Does
Renewals Get Chased and Attendance Gets Real
Memberships & Plans
Monthly, quarterly and annual plans with start and end dates, so every membership has a known expiry instead of a rough idea.
Expiry & Renewal List
A daily list of who expires this week and who has already lapsed, so renewals are a phone call instead of a surprise.
Attendance Check-In
Members check in at the desk and the record builds itself, so you can see who is regular, who is fading and who to call.
Trainer Schedules & PT Sessions
Personal training sessions booked, delivered and counted, with the trainer credited for what was actually done.
Fees, Dues & Receipts
Payments, part payments and outstanding dues per member, with a printed receipt every time.
Daily Collection & Reports
Collection by day, by plan and by trainer, plus active member count and this month’s joins and drops.
See It Working
Open the Actual System, Not a Video
Sample data is already loaded. Click around, make a mistake, break something — it resets.
Gym & Fitness Demo
The front of the business, set up the way this kind of operation actually runs day to day.
SoftPulse POS
The billing, stock and reporting engine underneath — the same system every version is built on.
Who It Is For
And Who It Does Not Suit
We would rather tell you now than after you have spent a week setting it up.
A Good Fit If…
- You run a gym, fitness studio or training centre
- You sell monthly, quarterly or annual memberships
- You lose renewals because nobody sees expiries coming
- You sell personal training and want sessions counted
Probably Not If…
- You train a handful of clients personally — a spreadsheet is enough for now
- You need turnstile or biometric hardware integration on day one
- You want a member-facing workout and nutrition app — this is the front desk, not the coaching app
Pricing
What a Gym Usually Needs
Memberships, attendance and the expiry list start on Standard. Trainer reporting and multi-branch sit on Professional.
$15/mo
Core billing and records for a single location. 1 branch, 2 users.
$29/mo
Adds the features this business actually runs on, plus profit reports. 2 branches, 5 users.
$49/mo
Full system with advanced reporting. 5 branches, unlimited users.
FAQ
Gym Owner Questions
At the desk by name or member number in the simplest setup. If you already own a biometric or card reader, tell us during the trial and we will look at whether it can feed the same record.
It produces the daily expiry and lapsed list, which is what most gyms actually act on. Automated messaging can be added, but the list is what turns renewals into a task somebody owns.
Yes. Send whatever you have, a register photo, an Excel sheet or an export, and we help load members and their current expiry dates during the free trial.
Sessions are booked against a trainer and marked as delivered, so at month end the count is already there for both the member’s package and the trainer’s payment.
Check-in is a search and a tap, and taking a fee is three steps. Open the demo and put it in front of the person on your desk before you decide.
Yes, with members, collection and staff kept separate per branch and a combined view for the owner. Two branches on Standard, five on Professional.
Check the Desk Flow First
Open the gym demo, or send us your plan list and member register and we will set up your free trial with your own members in it.
Start Your Free Trial